Standards for the Protection of Minors
at the Mieczysław Karłowicz Philharmonic in Szczecin

Chapter 1
GENERAL PROVISIONS

§ 1

1. Standards for the Protection of Minors at the Mieczysław Karłowicz Philharmonic in Szczecin (the Philharmonic) hereinafter referred to as the "Standards" define:
1) rules for safe recruitment of employees (staff);
2) principles ensuring safe relationships between minors and the Philharmonic staff or organisers, particularly specifying prohibited behaviours towards minors;
3) rules and procedures for intervention in cases of suspected harm to a minor or possession of information about such harm;
4) procedures and individuals responsible for reporting suspected crimes against minors, notifying guardianship courts, and, in the case of institutions with such authority, initiating the "Blue Card" procedure;
5) principles for the review and updating of the standards;
6) the scope of responsibilities of the individual tasked with preparing the Philharmonic or organiser’s staff to implement the standards, the rules for preparing the staff, and the method of documenting this process;
7) the principles and methods for providing parents, legal or de facto guardians, and minors with access to the standards for their understanding and application;
8) individuals responsible for receiving reports of incidents endangering minors and providing support to them;
9) methods for documenting and rules for storing disclosed or reported incidents or events that pose a risk to the welfare of minors.

2. Additionally, the Standards define:
1) requirements for safe relationships among minors, particularly specifying prohibited behaviours;
2) rules for the use of electronic devices with Internet access;
3) procedures for protecting children from harmful content and online threats, as well as content preserved in other forms;
4) guidelines for establishing a support plan for a minor following the disclosure of harm.

§ 2

Whenever the following terms are mentioned in these Standards without further specification:
1) Philharmonic – refers to the Mieczysław Karłowicz Philharmonic in Szczecin;
2) child, minor, participant – refers to individuals under 18 years of age who participate in events organised by the Philharmonic and other organisers, with the legal classification for such individuals being:
a) in the context of proceedings concerning the prevention and combating of demoralisation, an individual under 18 is considered a minor;
b) in the context of criminal proceedings, a minor is someone who has committed an offence after turning 13 but before reaching 17;
c) in the context of corrective or educational measures, a minor is someone subject to such measures (even if they have reached 18) but no longer than the age of 21.
3) volunteer – refers to a person over 13 years old, with an agreement for those under 18 requiring prior consent from their parents;
4) legal guardian – refers to parents or others appointed by the court to care for the child, as well as those authorised by them;
5) opiekun prawny – rozumie się przez to rodziców oraz inne osoby, którym sąd powierzył sprawowanie opieki nad dzieckiem, a także osoby przez nich upoważnione;
6) staff – refers to all individuals employed at the Philharmonic under an employment contract or civil law agreement, including interns, trainees, volunteers, and workers of entities providing services to the Philharmonic in areas such as security and cleaning;
7) director – refers to the Director of the Philharmonic;
8) organiser – refers to organisations other than the Philharmonic involved in cultural activities, including education, recreation, or other interests of minors, or responsible for their care;
9) consent of the minor's guardian – refers to the consent of at least one legal guardian. However, if there is a lack of agreement between the guardians, they must be informed that the matter should be resolved by a family court;
10) harming a minor – refers to committing a prohibited or punishable act that harms a minor, including neglect or harm by any person, including a member of the Philharmonic staff;
11) personal data of the minor – refers to any information that enables the identification of a minor;
12) person responsible for the Standards for the Protection of Minors – refers to the staff member designated by the Director to supervise the implementation of these Standards;
13) person responsible for the Internet – refers to the staff member designated by the Director to oversee the use of the Internet by participants within the Philharmonic.

Chapter 2
PRINCIPLES OF SAFE RECRUITMENT OF EMPLOYEES (STAFF)

§3

1. Before establishing an employment relationship or allowing an individual to participate in activities related to education, recreation, or care for minors, the Director is required to obtain information on whether the person’s details are listed in the Restricted Access Register or the Register of individuals in relation to whom the State Commission for Counteracting Sexual Abuse of Minors under 15 has issued a decision regarding inclusion in the Register.
2. The Director obtains information from the Restricted Access Register through the electronic information system maintained by the Minister of Justice. The first step is to create an account in the system. The account is activated by the information office.
3. The Register of individuals in relation to whom the State Commission for Counteracting Sexual Abuse of Minors under 15 has issued a decision regarding inclusion in the Register is publicly accessible and does not require creating an account.
4. Feedback received from the electronic system should be printed by the Director and placed in part A of the personal files related to the employment relationship. The same applies to the Register of individuals in relation to whom the State Commission for Investigating Cases of Actions Against the Sexual Freedom and Morality of Minors under 15 has issued a decision regarding inclusion in the Register. In the case of the latter register, it is sufficient to print the webpage where it is stated that the person is not listed in the register.
5. If an employee file is not created for an individual involved in other activities as mentioned in paragraph 1, the printout from the electronic system should be placed in a separate file created for this purpose.
6. The Director must obtain information from the National Criminal Register regarding the candidate's criminal record.
7. If the candidate holds a nationality other than Polish, they must also provide information from the criminal register of their home country, obtained for professional or volunteer activities related to contact with minors, or information from the criminal register if the law of that country does not provide such records for the above purposes.
8. The Director requires a statement from the employee candidate about the countries (other than Poland) where they have resided in the last twenty years. The candidate must submit this statement under penalty of criminal liability.
9. If the law of the country where the criminal record information is to be submitted does not issue such information or does not maintain a criminal register, the candidate must submit, under penalty of criminal liability, a statement to that effect, along with a declaration that they have not been lawfully convicted and that no other ruling has been issued against them stating that they committed criminal acts and that they are not subject to any court or other authorised body's ruling prohibiting them from holding any or specific positions, performing certain professions or activities related to education, recreation, therapy, providing psychological counselling, spiritual development, sports, or other activities involving minors, or from taking care of them.
10. The statements required under penalty of criminal liability should include the following text: "I am aware of the criminal liability for providing false statements." This declaration replaces the instruction regarding criminal liability for making false statements.
11. The templates for the statements regarding nationality, residence over the past 20 years, criminal record, and pending preparatory, court, and disciplinary proceedings are outlined in Annex 1 to these Standards.
12. In cases where the Philharmonic collaborates with an organiser in activities related to the upbringing, education, or interests of minors or their care, it is the organiser’s responsibility to ensure safe recruitment of staff by applying the procedures outlined in paragraphs 1-12.
13. The organizer confirms the application of safe recruitment procedures outlined in paragraphs 1-12 through a written statement provided to the Director of the Philharmonic.
14. The Director is responsible for ensuring the implementation of the obligations outlined in paragraphs 1-14, and may delegate these responsibilities to another employee.

Chapter 3
RULES ENSURING SAFE RELATIONS BETWEEN MINORS AND THE PHILHARMONIC STAFF, INCLUDING PROHIBITED CONDUCT TOWARD MINORS

§ 4

1. Minors have the right to be treated with equal care by the staff.
2. The staff are required to maintain a professional relationship with minors and to consider, in each instance, whether their response, communication, or action towards a minor is appropriate to the situation, safe, justified, and fair.
3. The staff must act in a manner that is open and transparent to others in order to minimize the risk of misinterpretation of their behaviour.
4. There must be zero tolerance from the staff for any behaviour that could be interpreted as harming a minor, including bullying or teasing, whether from adults or other minors.

§ 5

Staff and organisers:
1) treat every minor equally, regardless of their background, appearance, beliefs, religion, or skin colour;
2) maintain respect and patience in communication with minors and use language that is free from judgment or labelling, adjusted to the minor's level of development;
3) are obligated to demonstrate respect and care for the physical integrity, intimacy, and privacy of minors.

§ 6

1. The following behaviours by staff and organisers towards minors are prohibited:
1) any behaviour that constitutes psychological, physical, or sexual abuse;
2) any actions that shame, humiliate, devalue, or degrade;
3) inappropriate physical contact with minors that violates their dignity, bodily integrity, intimacy, and privacy. Acceptable physical contact should be naturally related to play, the necessity of ensuring the child's safety (in situations of danger or panic caused by external factors, e.g., fire, dangerous behaviour by third parties), actions within the scope of pre-medical assistance (emergency measures related to first aid), or the potential need to calm a child.
2. Verbal and non-verbal violations of minors' well-being, including the use of vulgar language, gestures, jokes, making offensive remarks, or exploiting a power dynamic or physical superiority over the minor are unacceptable.
3. Offering minors alcohol, tobacco products, or intoxicating substances (including drugs) or tolerating their use is unacceptable.
4. Private communication with minors through personal channels (private phone, email, messaging apps, or private social media profiles) is prohibited.
5. If communication with minors is necessary, appropriate forms include official channels (e.g., work email, business phone), strictly related to professional duties.
6. Disclosing sensitive information about minors to unauthorized persons, including other minors is prohibited.
7. Recording, filming, or photographing minors for private purposes, as well as sharing such images with third parties. This prohibition excludes capturing images for Philharmonic purposes, provided the legal guardians' consent has been obtained.

§ 7

Failure to comply with the rules of conduct is considered a violation of fundamental employee duties, with all resulting consequences, including the termination of employment.

Chapter 4
RULES AND PROCEDURE FOR INTERVENTION IN CASES OF SUSPECTED OR REPORTED HARM TO A MINOR

§ 8

Harm includes:
1) physical violence – intentional bodily harm, infliction of pain, or threats of injury. Consequences of physical violence may consist of fractures, bruises, cuts, burns, or internal injuries. Physical violence can result in health loss or pose a threat to life.
2) emotional/psychological violence – repeated acts of belittling, humiliating, or ridiculing a minor, involving them in adult conflicts, manipulation, lack of appropriate support, or imposing demands and expectations beyond the minor's capabilities.
3) sexual violence – engaging a minor in sexual activities by an adult, including sexual abuse. This may involve physical contact (e.g., touching a minor, sexual intercourse with a minor) or non-contact behaviours (e.g., showing pornographic material to the minor, voyeurism, exhibitionism). This type of violence can occur as a single incident or persist over a prolonged period.
4) neglect – failure to meet a minor’s basic material and emotional needs by their legal guardian, including the inadequate provision of food, clothing, shelter, medical care, safety, or supervision to ensure fulfilment of their educational obligations.

§ 9

1. Staff members are guided by legal regulations and act to protect children from harm.
2. Any information regarding harm or suspected harm to a child is taken seriously and thoroughly investigated.
3.

§ 10

1. The procedures for intervening in cases of suspected harm or information regarding the harm of a minor are outlined in the table below:

CRIMINAL INTERVENTION BLUE CARD
Conditions Suspicion of committing a crime Domestic violence
Form of intervention: Report of a crime Completion of the "Blue Card – A" form
Appropriate authority/recipient of the report: Police, prosecutor Municipal interdisciplinary team
Relevant regulations: Penal Code, Code of Criminal Procedure Act on Counteracting Domestic Violence

2. Criminal intervention is undertaken in cases of suspected offenses committed against a minor, including crimes against life and health, crimes against sexual freedom and morality, and crimes against family and care responsibilities.
3. The Blue Card Intervention is initiated in cases of suspected domestic violence, understood as a single or repeated intentional act or neglect that exploits physical or psychological dominance, violating the rights or personal interests of the victim. This includes, in particular, physical, psychological, or sexual violence.
4. The identification of violence against a child is conducted through:
1) disclosure by the child of harm;
2) disclosure by the child of domestic violence;
3) information from a person who has directly witnessed harm to the minor;
4) analysis of signs of harm observed in the child.
5. Disclosure by a minor of harm or violence within the family occurs when the minor informs a staff member that they are experiencing one or several forms of harm simultaneously.

§ 11

1. For the purposes of this document, intervention procedures have been outlined for cases of suspected harm to a minor caused by:
1) staff members;
2) other third parties;
3) the legal guardian;
4) another child – peer-to-peer harm.

§ 12

The harm caused by a staff member
1. In cases where harm to a minor by a staff member is reported, the individual in question is immediately removed from all forms of contact with children (not just the affected child) until the matter is resolved.
2. The director conducts an interview with the child and other individuals who have or may have knowledge of the incident, including the child’s legal guardians.
3. The director aims to determine the course of events and assess the impact of the incident on the child’s physical and mental health. Findings are documented on an intervention form, as outlined in Annex 2.
4. The director organizes meetings with the child’s legal guardians to provide information about the incident and discuss the need for or availability of specialized support, including external organizations or services.
5. If a crime against the child has been committed, the director files a report of the suspected crime with the appropriate police or prosecutor's office. The report format is specified in Annex 3.
6. If the staff member's actions constitute harm but not a criminal offense, the director investigates all circumstances of the case. This includes interviewing the accused staff member, the child, and other witnesses. Findings are recorded on the intervention form (Annex 2).
7. If the harm caused to the child is substantial, such as in cases of discrimination or violation of the child’s dignity, the possibility of terminating the staff member's employment should be considered, or a recommendation for such action should be made to the individual’s superiors.
8. If the staff member responsible for the harm is employed by an external entity (e.g., an organizer) rather than directly by the Philharmonic, the entity must be notified, and a ban on the individual’s access to the Philharmonic premises should be recommended. If necessary, the contract with the external entity should be terminated.

§ 13

The harm caused by other third parties.
1. In cases where harm to a minor is reported to have been caused by a third party (either unrelated or related), the director conducts an interview with the child and other individuals who have or may have knowledge of the incident, including the child’s legal guardians.
2. The director aims to determine the course of events and assess the impact of the incident on the child’s physical and mental health. Findings are documented on an intervention form, as outlined in Annex 2.
3. The director organizes meetings with the child’s legal guardians to inform them about the incident and discuss the need for or availability of specialized support, including from external organizations or services.
4. If a crime against the child has been committed, the director files a report of the suspected crime with the appropriate police or prosecutor's office. The report format is specified in Annex 3.
5. If discussions with the legal guardians reveal that they are uninterested in helping the child, dismissive of the incident, or otherwise unsupportive of the child who has experienced harm, the director prepares a request for a family situation review. This request, formatted according to Annex 4, is submitted to the appropriate family court.

§ 14

The harm caused by legal guardians.
1. In cases where harm to a child by legal guardians is disclosed or reported, the director conducts an interview with the child and other individuals who have or may have knowledge of the incident.
2. The director aims to determine the course of events and assess the impact of the incident on the child’s physical and mental health. Findings are documented on an intervention form, as outlined in Annex 2.
3. If a crime against the child has been committed, the director files a report of the suspected crime with the appropriate police or prosecutor's office. The report format is specified in Annex 3.
4. If the findings indicate that the child’s legal guardian neglects the child’s psychophysical needs or that the family exhibits parenting deficiencies (e.g., the child wears inappropriate clothing for the weather, leaves home without adult supervision), uses violence against the child (e.g., shouting, spanking, or similar physical punishments), or if unmet needs result from poverty, the director notifies the relevant social welfare center about the family's need for assistance.
5. Further actions are the responsibility of the institutions mentioned in the previous steps.

§ 15

Peer Abuse
1. In the case of suspected abuse of a child by another child present at the Philharmonic (e.g., during group classes, workshops), a staff member of the Philharmonic informs the director, who then conducts a conversation with the child suspected of abuse, as well as with their guardians (in the case of organized groups) and legal guardians, and separately with the child being abused and their guardians (in the case of organized groups) and legal guardians.
2. During these conversations, the aim is to establish the sequence of events and the impact on the mental and physical health of the abused child. The findings are recorded in an intervention form (Appendix No. 2).
3. Separate intervention forms (Appendix No. 2) are created for both the abuser and the abused child.
4. During the conversations, it must be ensured that third parties or their legal guardians are not abusing the child suspected of abusing another child. If such a situation is confirmed, the procedure outlined in §13 – §14 should be followed.
5. The director organizes a meeting with the legal guardians of the abused and the abusing child, during which they provide information about the event, the ways to respond (informing the family court, informing the Philharmonic), and the need/possibility of accessing specialized support, including from institutions designated for this purpose.

§ 16

The intervention rules in situations where there is suspicion of abuse related to an immediate threat to the health or life of a minor, defined as an emergency intervention, are as follows:
1) if a staff member receives information about a direct threat to a child's life and/or health during their duties, they must immediately intervene (emergency intervention);
2) the intervention consists of immediately notifying the appropriate Police unit by phone and sending an email about the direct threat to the child’s life and health
3) in the phone notification and email, the staff member should provide all information obtained regarding the minor (name, surname, address, location, and the nature of the threat). In the case of a phone call, the staff member should also give the exact time of the call, its duration, and the number from which the call was made, whether by the child or another person;
4) if the staff member knows where the child is currently located, they must send an email to the duty police station relevant to that location.
5) the staff member should provide all relevant information about the threat in the notification. In the case of a phone call, they must include the exact time the call was made and its duration, as well as a description of the contact with the caller and the content of the conversation;
6) the staff member sending the email notification must sign it;
7) the staff member must take immediate action without prior consultation. However, if the situation allows, it is recommended to consult with the director or another staff member before proceeding with the emergency intervention;
8) the email notification must also be sent by post to the appropriate police station no later than the next business day after the intervention.

§ 17

1. After an emergency intervention, the staff member is required to provide an oral report to the director and then must complete an intervention form (Appendix No. 2).
2. If the abuse has been reported by the person assigned to lead the intervention, the intervention will be conducted by the director.
3. If the abuse has been reported involving the director, the actions described in this chapter will be carried out by the person who witnessed the abuse or to whom the suspicion of abuse was reported.
4. Specialists, including psychologists and educators, can be invited to participate in the intervention to assist with the conversation with the child about difficult experiences.

§ 18

1. If a child is suspected of being in danger of life or of serious harm to their health, the appropriate emergency services (Police, emergency medical services) must be informed immediately by calling 112 or 998.
2. The notification should be made by the staff member who first became aware of the threat, and they must subsequently complete the intervention form (Appendix No. 2).

§ 19

1. The disclosure of a potential crime committed against a minor or harm inflicted on a minor is not subject to credibility assessment by staff members and must be responded to without exception.
2. Staff members and other individuals who, in the course of their official duties, have obtained information about child abuse or related matters are required to keep such information confidential, except when sharing it with authorized authorities and institutions as part of intervention actions.

Chapter 5
PROCEDURES AND PERSONS RESPONSIBLE FOR REPORTING SUSPECTED CRIMES AGAINST MINORS, NOTIFYING THE FAMILY COURT, AND, IN THE CASE OF INSTITUTIONS WITH SUCH AUTHORITY, INITIATING THE "BLUE CARD" PROCEDURE

§ 20

1. Suppose the suspected perpetrator is a minor aged 13 to 17, and their behaviour constitutes a punishable offence. In that case, the director shall notify the competent family court or police by submitting a written report (Appendix No. 3).
2. Suppose the suspected perpetrator is a minor over the age of 17, and their behaviour constitutes a crime. In that case, the director shall notify the competent local police department or prosecutor's office through a written report.

§ 21

1. If a crime has been committed against a child, the director shall immediately prepare a report and submit it to the competent local police or prosecutor's office. Additionally, the director shall take all necessary measures until the arrival of the law enforcement authorities or until they issue appropriate instructions to prevent the destruction of evidence and traces of the crime. The template for the report is specified in Appendix No. 3.
2. If the minor's well-being is at risk, the director is responsible for notifying the family court by submitting an application for an assessment of the family situation using the template specified in Appendix No. 4.

§ 22

1. Intervention in cases involving families affected by domestic violence is carried out based on the "Blue Card" procedure.
2. If a staff member obtains information about domestic violence, the director is responsible for applying for the Interdisciplinary Team to initiate the "Blue Card" procedure.

Chapter 6
SCOPE OF COMPETENCE OF THE PERSON RESPONSIBLE FOR PREPARING STAFF TO APPLY STANDARDS, RULES FOR PREPARING STAFF TO APPLY THEM, AND THE METHOD OF DOCUMENTING THIS ACTIVITY


§ 23

1. The director is responsible for the substantive preparation of employees to apply the Standards, including organising training meetings on their application.
2. Staff must familiarise themselves with the standards for the protection of minors and confirm this fact with their handwritten signature in the statement constituting Annex No. 7 to this document.

Chapter 7
PRINCIPLES AND METHODS OF PROVIDING PARENTS OR LEGAL OR FACTUAL GUARDIANS AND MINORS WITH STANDARDS FOR BECOMING FAMILIAR WITH THEM AND APPLYING THEM

§ 24

1. At the Philharmonic, the Standards for the Protection of Minors are available in both the full version and the shortened version intended for minors.
2. The full version and the shortened version for minors are posted on the Philharmonic's website and are made available to any interested party for inspection at the secretariat.
3. At the Philharmonic's headquarters, a notice (announcement) is displayed on the bulletin board stating that the applicable Standards for the Protection of Minors in both the full version and the shortened version for minors are available for inspection at the secretariat.
4. Legal guardians of minors and guardians of organized groups are informed each time they register a child/children for activities about the applicable Standards at the Philharmonic and the possibility of reviewing them in the manner specified in this paragraph.

Chapter 8
PERSONS RESPONSIBLE FOR ACCEPTING REPORTS OF INCIDENTS ENDANGERING A MINOR AND PROVIDING SUPPORT

§ 25

1. The person responsible for accepting reports of incidents endangering a minor is the director.
2. The persons responsible for providing support to a minor in cases of abuse are all staff members in situations requiring immediate action.
3. Suppose a staff member receives information or notices that a child is being abused. In that case, the employee is obliged to provide help, prepare a report, and inform the director of the incident.
4. Any reasonable suspicion serves as the basis for further actions.
5. An employee is obliged to take action and report in the following cases:
a) suspicion of child abuse based on their observations;
b) when the child discloses experiences of abuse;
c) when another person (adult or child) reports the abuse of a child.
6. If the person causing the abuse is a staff member, the Intervention Form is prepared by the director, who then conducts investigative actions and takes disciplinary measures.
7. The director calls the legal guardians of the minor about whom they received information regarding potential abuse and informs them of the child's situation.
8. In special cases, the director may establish an intervention team consisting of people who know the child's situation and are capable of providing support and ensuring the child's safety.
9. The team may also include individuals outside the Philharmonic who can assist the child.
10. The intervention team prepares a child assistance plan, which should include indications regarding:
1) actions the Philharmonic will take to ensure the child's sense of safety;
2) support the Philharmonic will offer the child;
3) any referral of the child's parents to a specialized child assistance facility or information about such places, if necessary.
11. The director presents the child assistance plan to the legal guardians.

Chapter 9
METHOD OF DOCUMENTING AND PRINCIPLES FOR STORAGE OF REVEALED OR REPORTED INCIDENTS OR EVENTS ENDANGERING A MINOR'S WELL-BEING

§ 26

1. The documentation of revealed or reported incidents or events endangering the well-being of a minor consists of:
1) an intervention form for the specific incident – prepared according to the template specified in Annex No. 2 of these Standards;
2) official notes prepared by employees regarding the specific incident;
3) a copy of the application to the family court for insight into the family situation prepared according to the template specified in Annex No. 3 of these standards;
4) a copy of the notification about the commission of a crime against the child prepared according to the template specified in Annex No. 4;
5) a copy of the "Blue Cards" application prepared for the Interdisciplinary Team;
6) a register of ongoing interventions, which is Annex No. 5 to the Standards;
7) Monitoring questionnaires for the standards' implementation level (Annex No. 6).
2. Documentation related to revealed or reported incidents or events endangering the well-being of a minor, as well as documentation related to interventions in cases of suspected child abuse, is stored in the Philharmonic's secretariat and is made available only with the director's consent.

Chapter 10
REQUIREMENTS REGARDING SAFE RELATIONS BETWEEN MINORS, PARTICULARLY PROHIBITED BEHAVIORS

§ 27

1. The following principles for safe relationships between minors are established:
1) participants in events organised by the Philharmonic accept and respect each other, recognising the right of other participants to diversity and the expression of their identity based on ethnicity, geography, nationality, religion, economic status, family characteristics, age, gender, sexual orientation, physical traits, and disability;
2) participants in activities are obligated to respect the rights and personal freedoms of other participants, their right to have their own opinion, to search for and make mistakes, to hold personal views, appearance, and behaviour – within socially accepted norms and values;
3) participants are not allowed to use any form of aggression, verbal, physical, or psychological violence against other participants or individuals – for any reason or under any circumstances.
2. In relationships between minors, prohibited behaviours aimed at causing both physical and psychological pain and suffering to another person include, among others:
1) physical aggression, which includes fights between minors, hitting, kicking, slapping, spitting, and any other actions that cause physical pain;
2) verbal aggression, which includes using vulgar words, gestures, and jokes; making offensive remarks; referencing sexual activity or attractiveness in speech; exploiting physical superiority over another minor (intimidation, coercion, threats);
3) cyberbullying, which includes posting degrading videos or photos online, mocking or vulgar comments and posts, impersonating other individuals, hacking into someone's social media account, stalking, threatening, or harassing others through the internet, phone, text messages, etc.

Chapter 11
RULES FOR USING ELECTRONIC DEVICES WITH ACCESS TO THE INTERNET

§ 28

1. At the Philharmonic, internet access is password-protected and only available to staff and collaborating entities with prior consent.
2. The internet connection is secured with a password, preventing unauthorized persons, including minors, from accessing it.
3. The director of the Philharmonic appoints a person responsible for network security within the institution.

Chapter 12
PROCEDURES FOR PROTECTING CHILDREN FROM HARMFUL CONTENT AND THREATS ON THE INTERNET AND IN OTHER FORMATS

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1. Harmful content includes materials such as pornography, content promoting hatred, racism, xenophobia, violence, self-destructive behaviour, and "patostreaming" (live streaming of harmful or inappropriate behaviour).
2. If a report concerns access to harmful content, the director investigates the circumstances, attempts to identify the perpetrator and witnesses, secures evidence, and reconfigures the Philharmonic's network security to block access to inappropriate content. An intervention report is then prepared.
3. If the harmful content involves individuals not associated with the Philharmonic, the director reports the incident to the appropriate authorities (family court or police) and submits the secured materials.
4. Collaboration with law enforcement or the family court is mandatory in cases involving the dissemination of pornographic material involving a minor (a person under 18 years old, per Article 202 § 3 of the Penal Code) and content that publicly promotes a fascist or other totalitarian regime or incites hatred based on national, ethnic, racial, or religious differences (Articles 256 and 257 of the Penal Code).

Chapter 13
GUIDELINES FOR ESTABLISHING A SUPPORT PLAN FOR A MINOR AFTER THE DISCLOSURE OF ABUSE

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1. In the event of the disclosure of abuse involving a minor, the director assigns an employee or a team of employees responsible for developing a support plan tailored to the situation. The plan should include the following:
1) identifying support measures within the Philharmonic or referrals to external institutions offering various types of assistance in consultation with legal guardians and according to the child's needs;
2) family support – providing information on institutions offering counseling, psychological consultations, addiction therapy, therapy for perpetrators of violence, and support groups;
3) social or material assistance – indicating institutions that provide social and material support.
2. The implementation of the plan requires the director's approval.

Chapter 14
GUIDELINES FOR REVIEWING AND UPDATING STANDARDS

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1. The person responsible for monitoring the implementation of the Standards is the director or a person they designated.
2. The person mentioned in section 1 conducts a monitoring survey among employees every two years to assess the standards' implementation level. The survey template is provided in Annex No. 6.
3. In the survey, employees may propose changes to the Standards and report instances of violations or situations where the procedures specified in the Standards were not applied or did not work effectively.
4. The person mentioned in Section 1 processes the completed surveys and prepares a monitoring report based on the findings.
5. After analyzing the report, the director may introduce necessary changes and subsequently announce the new version of the Standards through an appropriate directive.

Chapter 15
FINAL PROVISIONS

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The following annexes form an integral part of the Standards:
1) Annex No. 1 – Templates for declarations regarding citizenship/citizenships and residence within the last 20 years;
2) Annex No. 2 – Intervention Card;
3) Annex No. 3 – Template for notification of suspected crime;
4) Annex No. 4 – Template for a request to review a family's situation;
5) Annex No. 5 – Template for the intervention register;
6) Annex No. 6 – Template for employee survey monitoring the implementation level of the Standards;
7) Annex No. 7 – Template for employee declaration of familiarity with the current Standards for the protection of minors.

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Standardy wchodzą w życie z dniem podpisania zarządzenia.